# Settings overview

> What each group in Settings does, and which settings to look at first.

Source: https://docs.bakasir.com/en/docs/portal/settings

**Settings** is where you decide how your business runs in Bakasir. It has eleven groups, and every change is applied and saved as soon as you make it. This page tells you what lives where, so you can find a setting fast.

<Callout type="info" title="Who can change settings">
    Owners can change everything. Managers can open Settings but only view it. Cashiers do not see Settings at all.
</Callout>

## Where to start

<Cards>
    <Card
        title="Set up your business"
        description="The first settings to check on day one, step by step."
        href="/en/docs/getting-started/first-setup"
    />
    <Card
        title="Manage your team"
        description="Staff accounts, roles, PINs, shifts and security."
        href="/en/docs/portal/team"
    />
    <Card
        title="Add and manage products"
        description="Prices, tax and stock alerts live on each product."
        href="/en/docs/portal/products"
    />
    <Card
        title="Help and troubleshooting"
        description="Fix common problems or contact the team."
        href="/en/docs/getting-started/support"
    />
</Cards>

## The eleven groups

### Business

Your identity and your locations. Set the **Business Name**, **Legal Name**, contact details, **Tax Registration No / NPWP** and **Business Address**, which print on receipts and invoices. Here you also manage:

- **Store URL**: the web address of your online store. Changing it breaks any link you already shared.
- **Outlets**: add outlets with **Add Outlet**. Each outlet is billed as one store and has its own stock, registers and staff access.
- **Terminals**: the cashier terminals of each outlet. You pair a Desktop or Android device here with a pairing code, set operator PINs, and lock, message or unpair a device. The switch **Allow Owner to operate the cashier?** decides whether the Owner can sell on the cashier apps.
- **Opening & Closing Hours**: the daily schedule of an outlet, with reminders, a grace period and automatic closing of registers.

### System

Formats and rules that apply to the whole business. **Timezone**, **Date Format**, **Number Format**, **Default Language**, **Default Currency**, **Currency Format** and **Rounding Mode** decide how dates, numbers and money appear everywhere. **Tax** sets whether you collect tax, its name, rate and mode (**Inclusive** or **Exclusive**). **Costing Method** chooses **Moving Average**, **FIFO** or **Batch-Specific**, and applies only to future movements. **Period Lock Date** locks financial documents up to a date. **Import Demo Data** loads sample data for testing.

### Security

**Enforce 2FA for staff** requires two-factor authentication for every user. You can send yourself a password reset link, add **Passkeys** to sign in with a fingerprint or face, and see the devices signed in to your account in **Login Device Management**, where you can **Revoke** them.

### Branding & White Label

Make Bakasir look like your business: **Default Theme** (System, Light or Dark), **Brand Color**, **Density**, **Reduced motion**, and your **Logo Light**, **Logo Dark**, **Logo Mini** and **Icon**. A live preview shows the result.

### Receipt & Invoice

**POS Paper Size** (56, 76 or 80 mm), **Receipt Design**, **Document Numbering** prefixes for receipts, invoices, adjustments, transfers, stock counts, purchases and expenses, and **Set Receipt Display** to choose what prints in the header, body and footer. A second section sets the paper size and design of printed invoices: A4, Letter, Legal or Folio/F4.

### POS

How the register behaves.

- **Where will you run the cashier?** Web POS, Desktop app, Android app, or several.
- **Register**: **Default Opening Balance**, **Default Payment**, **Open cash drawer on cash payment** and **Allow overselling**.
- **Security**: a **POS PIN** of 4 to 12 digits, and how long **Keep POS unlocked** lasts (30 to 480 minutes).
- **Offline**: **POS Offline Transaction** saves sales on the device during an outage and syncs them later. See [Help and troubleshooting](https://docs.bakasir.com/en/docs/getting-started/support.md).
- **Experience**: grid or list items, cursor-position scanner, on-screen keyboard, split bill, dine-in / take away, table management, **Default POS Style** and **Scan Sound**.
- **Customer display**: slideshow images and a thank-you message for a second screen.

When Web POS is not selected, the options that only apply to the browser cashier are disabled.

### Notifications

For each of **Low stock alerts**, **Daily report**, **Weekly report**, **Monthly report**, **Annual report** and **System notifications**, choose **None**, **In-App** or **Email**. **Enable push notifications** sends browser alerts even when the tab is closed. A second block controls Bakasir platform alerts and marketing updates.

### Backup & Restore

**Run backup** creates a copy of your business data to the cloud or as a download. **Backup History** lists the cloud backups, and **Restore** replaces your business data with one of them. **Reset Operations** has **Reset Demo Data**, **Reset all sales** and **Factory reset**.

<Callout type="warn" title="Destructive actions">
    Restore and the reset actions ask you to type your business name, ask for your two-factor code if you have 2FA, and can be undone for 60 seconds. Think twice, and make a backup first.
</Callout>

### Plan & Billing

Your current plan, its status (**Active**, **Trial**, **Past due**), the days left in the period, the **Billing cycle**, the **Next payment** and your **Billing history** with printable invoices. Use **Upgrade plan**, **Cancel plan** or **Manage payment** to reach the Bakasir team.

### Integrations

Connect your own services: **SMTP / Email** to send mail from your own mail server (use **Send Test** to check it), **Twilio**, **Google Analytics** for your online store, and the payment providers **Midtrans**, **Xendit** and **Stripe**. Use **Test Connection** to check your keys. Keys are never shown again once saved.

### Privacy

**Download all my data** gives you a complete copy of your business data. The **Danger Zone** has **Delete all my data**, which keeps the account, and **Erase my account**, which removes everything. Both are permanent.

## Tips

- **Look for the Saved message.** If saving fails, Bakasir restores the previous value and tells you.
- **Test after a change.** After changing tax, receipt or formats, make a test sale. See [Your first sale](https://docs.bakasir.com/en/docs/web-pos/first-sale.md).
- **Pair devices in Business.** Desktop and Android devices are paired from the **Terminals** area. See [Install and activate the Desktop app](https://docs.bakasir.com/en/docs/desktop/install-and-activate.md).

## Next steps

- [Set up your business](https://docs.bakasir.com/en/docs/getting-started/first-setup.md)
- [Manage your team](https://docs.bakasir.com/en/docs/portal/team.md)
- [Online store settings](https://docs.bakasir.com/en/docs/commerce/store-setup.md)