# Control your stock

> Watch stock levels, count your shelves, correct differences and move stock between outlets.

Source: https://docs.bakasir.com/en/docs/portal/inventory

Video tutorial (2:11): [Take control of your stock](https://media.bakasir.com/bakasir-media/docs-video/portal-inventory/portal-inventory.mp4), subtitles: https://media.bakasir.com/bakasir-media/docs-video/portal-inventory/portal-inventory.en.vtt



Bakasir updates your stock by itself every time you sell, buy or return something. This tutorial shows how to check your stock, count the shelves and fix any difference. It takes about 5 minutes.

## Before you start

- You are signed in to the **Business Portal** as an Owner or Manager. Cashiers can view stock but cannot post counts, adjustments or transfers.
- Your products exist and have an opening stock. See [Add and manage products](https://docs.bakasir.com/en/docs/portal/products.md).
- Stock is kept per outlet. Use the store switcher in the left menu to choose the outlet you are working in.

## Steps




### Open the Stock Monitor

Click **Inventory → Stock Monitor**. The cards at the top show **Stock Valuation**, **Low Stock** and **Total Products**. The tab **Available Stock** lists every product with its **Qty In Hand**, **Reserved**, **Available**, **Avg Cost** and **Reorder At**.




### Find what is running out

Open the **Low Stock** tab. It lists products **Below Reorder Point** and products that are **Out of Stock**. The reorder level of a product is the **Stock Alert** you set on the product.




### Check the stock history

Open **Stock Activity** to see every movement with its date, kind and quantity: **Sale**, **Purchase**, **Adjustment**, **Transfer**, **Return**, **Opening Stock**, **Void** or **Import**. Search by product or reference to find the cause of a difference.




### Start a stock count

Click **Inventory → Stock Opname**, then **Start Reconciliation**. Choose the **Store**, the **Count Date**, and give the count a **Name**, for example "Monthly count". Click **Add Product** and search for each product you counted.




### Enter what you counted

For each product, enter the **Counted** quantity from the shelf. Click **Save Draft**. You can come back later and keep counting.




### Post the count

Open the draft from the list. Bakasir shows **On Hand**, **Counted** and **Variance** for each product. Click **Save Counts** if you changed something, then click **Post**. Posting freezes the count and applies the variance to your stock.




### Correct one item with a stock adjustment

For a single fix, click **Inventory → Stock Adjustment**, then **New Adjustment**. Choose the **Store**, **Date** and **Reason**: **Correction**, **Damage**, **Theft**, **Expiry** or **Other**. Add the product, enter the **Qty**, and pick **Addition** or **Subtraction**.




### Submit the adjustment

Click **Save Draft** to finish it later, or **Submit** and confirm. Submitting applies the stock change and cannot be undone.




## Move stock between outlets

If your business has more than one outlet, use **Inventory → Stock Transfer**.

1. Click **New Transfer** and choose the **From Store** and **To Store**. They must be different.
2. Set the **Transfer Date** and the **Expected Arrival**, add the products and quantities, and click **Create Transfer**.
3. In the list, use the **Actions** menu: **Dispatch** when the goods leave, **Receive** when they arrive, or **Cancel**.

A transfer goes through **Draft**, **Sent** (in transit) and **Received**. With only one outlet, the form tells you to add another outlet first, in **Settings → Business**.

## Receive new stock

New stock normally enters through a purchase from a supplier. Receiving a purchase adds the quantity and updates the cost of your stock. For items with a batch number and expiry date, enter both on the purchase lines. See [Buy from suppliers](https://docs.bakasir.com/en/docs/portal/purchasing.md).

## Sync conflicts

When a Desktop or Android cashier sells while offline, the sale is sent later. If the stock on the server is no longer enough for that sale, it waits in **Stock Monitor → Sync Conflicts**. Choose **Keep Server Stock** to leave the stock as it is, or **Accept Sale** to accept the sale anyway.

## Tips

- **Count at a quiet time.** Sales during a count change the on-hand number. Post the count soon after you finish.
- **Always give a reason** to adjustments. It makes the history clear for the next person.
- **Costing** (Moving Average, FIFO or Batch-Specific) is set in **Settings → System** and only affects future movements.
- **Reports.** The Inventory Reports show stock value and movements for any period. See [Read your reports](https://docs.bakasir.com/en/docs/portal/reports.md).

## Next steps

- [Buy from suppliers](https://docs.bakasir.com/en/docs/portal/purchasing.md)
- [Read your reports](https://docs.bakasir.com/en/docs/portal/reports.md)
- [Add and manage products](https://docs.bakasir.com/en/docs/portal/products.md)