# Accounting

> See your books build themselves from sales, purchases and expenses, check the statements and lock a finished period.

Source: https://docs.bakasir.com/en/docs/commerce/accounting

Video tutorial (2:51): [Accounting: the month-end check](https://media.bakasir.com/bakasir-media/docs-video/commerce-accounting/commerce-accounting.mp4), subtitles: https://media.bakasir.com/bakasir-media/docs-video/commerce-accounting/commerce-accounting.en.vtt



With the **Accounting Suite** plugin, Bakasir keeps a double-entry set of books for you. Your sales, purchases, expenses, deposits and transfers are turned into journal entries automatically, and the statements are built from them. This tutorial walks through a month-end check. It takes about 6 minutes.

## Before you start

- The **Accounting Suite** plugin is installed. See [Plugins and Marketplace](https://docs.bakasir.com/en/docs/commerce/extensions.md).
- You are an Owner or Manager. Staff do not see the Accounting menu.
- Your sales and purchases for the month are recorded.

## Steps




### Open the Accounting dashboard

Go to **Accounting → Dashboard**. It shows **Income**, **Expenses**, **Net Profit**, **Assets**, **Liabilities** and **Equity**, and a chart of income against expenses for the last 12 months.




### Review the Accounts

Open **Accounting → Accounts**. This is your chart of accounts, grouped by class: **Asset**, **Liability**, **Equity**, **Income** and **Expense**. A ready-made list is already there. Use **Add New Account** or **Add New Group** if you need more.




### Check the Double Entries

Open **Accounting → Double Entries**. Each line says which account receives an event, such as **Cash payments**, **Non-cash payments**, **Sales revenue**, **Cost of goods sold**, **Inventory**, **Tax payable** or **Salary expense**. Change an account here and every future entry follows. Do not change it just to make a report balance.




### Read the Journal Entries

Open **Accounting → Journal Entries** and set **From** and **To**. Each card is one entry with its number, the source (sale, purchase, expense, deposit, transfer or manual) and its debit and credit lines. Use **Create** for a manual entry. Debits must equal credits.




### Check the Trial Balance

Open **Accounting → Trial Balance**. It lists the balance of every account, debits on the left and credits on the right. The **Total** of both sides must be equal.




### Read Profit & Loss and Balance Sheet

**Accounting → Profit & Loss** shows income and expenses over the period you choose. **Accounting → Balance Sheet** shows assets, liabilities and equity **As of** a date. A line under it confirms that Assets equal Liabilities plus Equity.




### Check the Tax Summary Report

Open **Accounting → Tax Summary Report**. It sets the **Output Tax** collected on sales (after returns) against the **Input Tax** paid on purchases. **Net Tax** is the difference.




### Record a transfer or a deposit

Use **Accounting → Money Transfer** to move money between two accounts, for example from the cash account to the bank. Use **Accounting → Deposit** for money that comes in outside a sale, such as owner capital. Enter the date, the accounts, the amount and the details. Each one creates its own journal entry.




### Lock the period

When the month is checked, the Owner goes to **Settings → System** and sets **Period Lock Date**. Documents on or before that date can no longer be changed.




## What creates journal entries

| Event | What is recorded |
| --- | --- |
| Completed sale | Sales revenue, tax collected and cost of goods sold. Cash and non-cash payments go to their own accounts. Change given is a cash outflow. |
| Void or refund | A reversal of the original entry. The original is kept. |
| Online order | Recorded when the order is set to **Completed**. |
| Purchase and expense | The cost, with unpaid purchases kept as accounts payable. |
| Payroll marked **Paid** | A salary expense, if **Include in Accounting** is on. |
| Deposit and money transfer | Entries you create yourself. |

You can edit or delete a transfer or a deposit while its period is open. The journal entry follows the change.

## Tips

- **Entries appear when you open Accounting.** They are created from your documents the first time you look, then stay in step as you work.
- **Fix the source, not the report.** To correct a sale, void or refund it. See [Refund or void a sale](https://docs.bakasir.com/en/docs/web-pos/refunds-and-voids.md). The accounting entry follows.
- **A locked period.** Changes to sales, voids, purchases, transfers and manual journals inside the locked period are refused. To correct something, the Owner can reopen the period in **Settings → System**, which asks to confirm.
- **Currency.** Amounts show in your currency with the formats in **Settings → System**.
- **Reports.** For sales and stock reports, see [Reports](https://docs.bakasir.com/en/docs/portal/reports.md).

## Next steps

- [HRM: leave, payroll and hiring](https://docs.bakasir.com/en/docs/commerce/team-hrm.md)
- [Reports](https://docs.bakasir.com/en/docs/portal/reports.md)
- [Purchasing and expenses](https://docs.bakasir.com/en/docs/portal/purchasing.md)